Delegation
Guidelines.

The Group Delegation system at Oakridge MUN is designed to:

• Promote coordinated participation across committees
• Encourage institutional collaboration and representation
• Recognize collective excellence and teamwork

Delegations registered under this system will be eligible for special recognition, including consideration for the Best Delegation Award.

To be eligible for the Best Delegation Award, a school's delegation must be represented in a minimum of 8 out of 16 committees. Delegations that do not meet this threshold will not be considered for the award.

4.1 Individual Registration

• All delegates, regardless of delegation affiliation, must complete registration individually through the official Oakridge MUN registration portal.
• Each participant is required to fill out the registration form accurately, including personal details, institutional affiliation, and committee preferences.

4.2 Individual Payment

• Every delegate must pay the delegate fee individually.
• Group payments or combined transactions will not be accepted.
• Registration will only be considered complete upon successful payment confirmation.

4.3 Group Delegation Form

Once all delegates have individually registered and completed payment, the Head Delegate must submit the official Group Delegation Registration Form (Excel Sheet). The form must include:

• Delegation name
• Name and contact details of the Head Delegate
• Complete list of delegation members
• Committee allocations
• Country or portfolio assignments (where applicable)

Delegations may only consist of a maximum of 15 participants, and must fulfill the minimum requirement of representation across all committees.

Schools may register multiple group delegations if they wish to do so, however, an individual participant cannot be a part of 2 distinct delegations, and each delegation must have a different head and point of contact.

The Best Delegation Award shall be presented to the delegation that demonstrates outstanding and consistent collective performance across all committees throughout the conference. Evaluation will be conducted on the basis of an internal assessment criteria established by the Executive Board for the individual awards. The awards given by the executive board are not subject to appeal.

Delegates earning individual awards and part of the delegation will contribute points toward their delegation's total score.

• Coordinate with delegates regarding registration and committee allocations.
• Ensure representation across the minimum number of committees.
• Maintain communication with the Oakridge MUN Secretariat whenever required.
• Ensure that all delegates comply with the Oakridge MUN Code of Conduct.
• Submit the Group Delegation Form accurately and within the stipulated deadline.

Failure to fulfill these responsibilities may result in administrative complications or disqualification from delegation awards.

All members of a Group Delegation are required to adhere to:

• The Oakridge MUN Code of Conduct
• Official dress code guidelines
• Professional standards of debate and diplomacy
• Ethical participation within committees
• Respectful conduct toward delegates, Executive Board members, staff, and the Secretariat

Any violation committed by a delegation member may affect the delegation's eligibility for awards and recognitions.